DASHBOARD
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AIRCRAFT
VIEW FLEET →
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TRACKED TASKS
VIEW ALL TASKS →
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OVERDUE
VIEW OVERDUE →
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DUE SOON
VIEW DUE SOON →
RECENT MAINTENANCE
AIRCRAFT FLEET
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INSPECTIONS
SEARCH
ALL OVERDUE TASKS
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ACCOUNT
SUBSCRIPTION & AIRCRAFT
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ORGANIZATION
Optional — shown on printed reports if provided.
DUE SOON THRESHOLDS — DEFAULTS
Items are marked "Due Soon" when they fall within these windows. These are your default thresholds and apply to any aircraft that doesn't have its own thresholds set. These settings affect the dashboard, task list highlighting, and PDF reports.
DUE SOON THRESHOLDS — PER AIRCRAFT
Override the default thresholds for individual aircraft. Leave a field blank to use the default. Changes are shared with all users who have access to that aircraft.
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FLEET UTILIZATION
Used to project when inspections and tasks are coming due. The inspections table on each aircraft page sorts by projected due date using these rates. Set per-aircraft rates if your fleet has mixed utilization.
GOOGLE DRIVE BACKUP
Automatically backs up your database and uploaded files to a folder called AeroLog Backups in your Google Drive. Requires the desktop version of AeroLog.
GOOGLE DRIVE CONNECTION
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Enable daily backup
▸ How to connect Google Drive (one-time setup)
AeroLog needs permission to upload files to your Google Drive. This is a one-time setup that takes about 10 minutes.
- Go to console.cloud.google.com and sign in with your Google account.
- Click Select a project → New Project.
Name it
AeroLog, click Create. - In the left menu: APIs & Services → Library. Search for Google Drive API and click Enable.
- Go to APIs & Services → OAuth consent screen.
Choose External, fill in App name (
AeroLog) and your email, save. - Go to APIs & Services → Credentials →
Create Credentials → OAuth client ID.
Choose Desktop app, name it
AeroLog, click Create. - Click Download JSON. Rename the file to
gdrive_client.json. - Place
gdrive_client.jsonin your AeroLog data folder:
C:\Users\[YourName]\AppData\Local\AeroLog\ - Come back here and click Connect Google Drive. A browser window will open asking you to sign in — allow access.
After that, all backups happen automatically. You never need to do this again.
YOUR DATA & PRIVACY
You own your data. Export a complete copy at any time. AeroLog does not use cookies, does not sell your data, and does not share it with advertisers. Privacy Policy · Terms of Service
⬇ Export All My Data (CSV)
ZIP archive containing CSV files: aircraft, inspections, maintenance events, and squawks
🔒 Encrypted in transit
🍪 No cookies
🚫 Data never sold
📦 Export anytime
🗑 Delete anytime
IMPORT STATUS REPORT
Import from Status Report PDF
Upload a status report PDF from your maintenance tracking software. Select the software below so AeroLog uses the correct parser.
Traxxall status report — tasks grouped by ATA section with ▼ section markers.
Drag & drop PDF or
Admin Panel
Users
Grant Aircraft Access
Share one of your aircraft with any user — free of charge. The user gets full or read-only access without needing a subscription.
TASK LIST
MAINTENANCE PLANNER
How it works: The planner groups tasks by sweeping each visit's tolerance window to find the date that captures the most tasks naturally.
Below each visit you'll also see consolidation opportunities — tasks that could be done early or delayed within their tolerance
to eliminate an additional shop visit. Drag tasks between visits to customise the plan. All moves are automatically checked for compliance issues.
Select an aircraft to generate a maintenance plan.
HELP & GUIDE
FULL USER GUIDE — PDF
Complete reference for every feature — task list, planner, workcards, reports, security and more.
GETTING STARTED
Follow these steps to get up and running:
- Add your aircraft — click Fleet → + ADD AIRCRAFT and follow the setup wizard
- Import your maintenance program — go to Import Data and upload a CAMP/Traxxall PDF or CSV
- Set utilisation rates — go to Account to set hours/month so projected due dates are accurate
- Review the task list — click TASK LIST on any aircraft to see all tasks, status, and upcoming due dates
- Use the Maintenance Planner — under Planning → Maintenance Planner to optimise your shop visits
NAVIGATING AEROLOG
Fleet — all aircraft you have access to
Task List — full sortable/filterable task view with sign-off and workcards. Access via the TASK LIST button on any aircraft
Import Data — upload CAMP/Traxxall PDFs or CSV files to populate a maintenance program
Maintenance Planner — AI-assisted visit consolidation planner (under Planning in sidebar)
Account — subscription, utilisation rates, due-soon thresholds, and data export
Search — search tasks, ADs, SBs, and parts across all aircraft
AIRCRAFT DETAIL PAGE
+ LOG EVENT — Record completed maintenance. Links tasks, advances due dates automatically
TASK LIST — Full sortable task table with checkboxes for batch workcard generation
REPORTS — Due List, Status Report, Aircraft Record, Logbook Entry PDFs
🔑 MANAGE ACCESS — Invite users or grant access levels (owner/admin only)
Inspections / ADs / SBs / Parts / Squawks — collapsible sections, each with inline checkboxes for batch workcard selection
TASK TYPES
INS — Inspection / maintenance task
AD — Airworthiness Directive (mandatory)
SB — Service Bulletin / Letter
PT — Tracked part (P/N + S/N)
STATUS INDICATORS
OVERDUE Past due limit and outside published tolerance
DUE SOON Within your configured threshold (default: 30d / 25h / 50 ldg)
CURRENT Within limits — no action required
N/A Marked not applicable to this aircraft
SQUAWKS & MEL DEFERRALS
Log discrepancies from the Squawks tab on any aircraft. Status: Open → Deferred → Closed.
MEL deferral categories calculate the repair-by deadline using the midnight rule (clock starts at 00:01 the day after deferral):
Cat A — operator defined
Cat B — 3 calendar days
Cat C — 10 calendar days
Cat D — 120 calendar days
Open MEL deferrals appear as hard visit anchors in the Maintenance Planner.
WORKCARDS
Workcards are landscape PDF task cards for mechanics. Three ways to generate them:
Single workcard — click 🖨 WORKCARD on any task row. Choose scope (single task or full package with subtasks) and whether to pre-fill current aircraft times.
Batch workcards — check the checkbox on the left of any task rows in the task list or aircraft detail page, then click 🖨 Workcard Selected. A dialog lets you choose whether to pre-fill times.
Visit workcards — in the Maintenance Planner, click 🖨 Workcards on any visit card to generate workcards for all tasks in that visit at once.
Pre-fill times = current aircraft hours/cycles printed as a reference baseline. Technician verifies and corrects actual times at completion.
MAINTENANCE PLANNER
The planner analyses your upcoming schedule and generates an optimised shop visit plan to minimise downtime. Access it under Planning → Maintenance Planner.
Select aircraft + horizon — choose 12, 24, or 36 months. The algorithm always plans 36 months internally for stability.
Visit cards — each card shows the recommended visit date, tasks grouped by ATA chapter, compliance flags, and estimated labour hours.
Consolidation opportunities — tasks that could be added via tolerance delay (orange) or early completion (purple) to eliminate another shop visit.
Drag tasks between visits to customise the plan. Compliance is automatically re-validated on every drop.
Edit visit date — click the underlined date in any visit header.
🖨 Workcards — generates workcards for all tasks in a visit.
+ Draft Event — opens the Log Event modal pre-filled with the visit date, description, and all tasks linked. Review, add times, and click LOG EVENT.
🖨 Print Plan — generates a summary PDF of the full plan.
Plan is saved per-aircraft — all users with access see the same plan. Use ↺ Reset or ⟳ Fresh Plan to discard changes.
REPORTS
Due List (PDF) — All tasks due within a date/hours/landings window. Set the window before generating.
Status Report (PDF / CSV) — Complete snapshot of every task with current status, last done, and next due.
Aircraft Record (PDF) — Comprehensive record including squawks, recent events, and upcoming tasks. Suitable for MRO or insurance.
Logbook Entry (PDF) — Generated from a maintenance event. Lists completed tasks and parts.
Workcard (PDF) — Printable task card. Available from the task list via the 🖨 WORKCARD button.
Maintenance Plan (PDF) — Summary of the planner's recommended visit schedule. Available from the Maintenance Planner via 🖨 Print Plan.
IMPORTING DATA
PDF Import (CAMP / Traxxall) — Upload a Status Report PDF. AeroLog parses all tasks, intervals, tolerances, and completion dates automatically.
CSV Import — Download the AeroLog CSV template from the Import page, fill it in, and upload. Full column reference is in the template header.
Replace vs Merge — Replace clears all existing tasks first. Merge updates matching task numbers and adds new ones without removing manual additions.
DATA & PRIVACY
AeroLog takes data security seriously:
🔒 All data encrypted in transit over HTTPS
🔑 Passwords are bcrypt-hashed — we cannot recover them
🍪 No cookies, no tracking, no advertising
🚫 Your data is never sold or shared with third parties
📦 Export all your data as CSV from the Account page at any time
🗑 Delete your account and all data permanently at any time
FREQUENTLY ASKED QUESTIONS
Why is my PROJ DUE wrong?
PROJ DUE uses your configured utilisation rate (hours/month) to project when a task will be due. Set accurate rates in Account → Fleet Utilisation. Per-aircraft rates override the fleet default.
How do I sign off a task?
Click ✓ SIGN OFF on any task row in the task list or aircraft detail page. Or log a maintenance event and link the tasks — linked tasks are signed off automatically when the event is saved.
Can my mechanic access the aircraft?
Yes. Click 🔑 MANAGE ACCESS on the aircraft detail page. Search by username or email. If the person doesn't have an account yet, enter their email to send an invite.
What does the Maintenance Planner do?
It analyses all upcoming tasks and groups them into optimised shop visits, minimising downtime. It accounts for published tolerances, interval preservation, MEL deadlines, and parts requirements. You can drag tasks between visits and generate workcards or draft events directly from the plan.
How do I generate workcards for multiple tasks?
In the Task List, check the checkbox on the left side of each task row you want, then click 🖨 Workcard Selected above the table. You can also generate workcards for an entire planned visit from the Maintenance Planner.
Does AeroLog determine airworthiness?
No. AeroLog is a record-keeping and planning aid only. Always consult qualified aviation maintenance personnel and verify against original manufacturer documentation and regulatory requirements.
NEED MORE HELP?
Download the full PDF User Guide for in-depth documentation of every feature, or contact us — we're happy to help.